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ST. GORAN PARISH COUNCIL
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MINUTES OF A MEETING of the St Goran Parish Council held on 13th May 2010 Present were Messrs Ayres, Church, Lobb, Husband, Bullen, Trevarton, Mrs Dean, Mrs Crouch, County Councillor Mrs Mutton and 6 members of the public. 1. PUBLIC SESSIONA member of the public brought to the PC's attention that the Trustees of The Church Schoolrooms, have been refused permission to sell, as it is not just an ecclesiastical decision to be made. Mr Grose welcomed members of the PCC in attendance at the meeting and invited them to respond. A member of the PCC informed the meeting that the Charity Commission have not come to a final decision and it is currently being looked at by the specialist case division. Therefore they hadn't felt the need to report any information to the PC. Mr Church requested as a PC could they be kept up to date by the PCC, whether or not any decisions have been made. He then pointed out that the PC can't make any decisions involved with the sale, but can keep parishioners informed as representatives of the parish and this could minimise any misinformation and possibly save some ill will. Another member of the public pointed out that The Church Schoolrooms were there historically to benefit the poor of the parish and felt it was wrong that the proposals to sell the Church Schoolrooms were to fund the Church refurbishments, consequently not helping the poor. The Trustees responded by stating the proposed sale is due to the increasing cost of the upkeep of The Church Schoolrooms and it is intended to put rooms at the back of the Church to be used in the same way. After further discussions about this matter between the PC, the public and the Trustees it was concluded that once the Trustees have heard from The Charity Commission they will then discuss the decision with the PC. The PCC also informed the meeting that there is going to be more information about the Church and the Schoolrooms published in the next edition of the Parish Magazine. The Parish Council then went into formal session 2. APOLOGIES Mrs Stokes 3(a). DECLARATIONS OF INTEREST None 3(b). GIFT DECLARATIONS None. 4. ELECTION OF CHAIRMAN, VICE CHAIRMAN, PARISH TRANSPORT REPRESENTATIVE AND COMMITTEES The clerk invited nominations for Chairman. Mr Church nominated Mr Grose. This was seconded by Mr Husband and unanimously agreed. Mr Grose accepted and took the Chair. The clerk invited nominations for Vice Chairman.Mrs Dean nominated Mr Church. This was seconded by Mrs Crouch and unanimously agreed. The Chairman then proposed that, in the absence of any proposal to the contrary, the Parish Transport Representative and The Committees be as last year. Agreed. 5. MINUTES OF THE MEETING OF THE 1ST APRIL 2010 The minutes were agreed. 6. MATTERS ARISING FROM THE MINUTES 6.1 Rescassa Stile The Clerk reported that Mr Gordon, The Countryside Ranger is happy to take a stile kit to the landowner of footpath No 17 and has enquired if any members of the PC know the landowners Name and address. The PC informed the Clerk of the landowner's details. The Clerk is to pass this information onto Mr Gordon. Agreed 6.2 Highways The Clerk reported that Teresa Frost – Area Highways Manager (AHM), has liaised with Mrs Dean with regard to the new bench on Bell Hill. The Community Network Steward is to liaise with Mrs Dean as she is now the named supervisor of this job. With regard to the Council owning the hedge on Bell Hill @ Wansford Meadows, Teresa Frost has requested a land search by the land registry to determine ownership. Once this information has been received she will then consider what action to take.The potholes in Foxhole Lane atteneded to as soon as possible. The only mechanism the AHM would have to assist in the pricing of the maintenance of the finger signs would be to ask the estimating section to quote, using the schedule of rate used as part of the Term Maintenance Contract. Each site would have to be identified and work specified individually. Noted 6.3 The Church and The Church Schoolrooms The Clerk informed the PC that a response from Mrs Meldon-Smith, PCC Secretary, to the letter that was sent after the April meeting, has been received in which she apologised for the delay in replying, due to not having a priest-in-charge and the PCC members changing in March. She advices that The PCC has not had a recent meeting with an architect. The PCC and the Churchwardens do understand the concerns of the parishioners. If the PCC decide on any changes there will be consultations with the congregation and the parishioners. The Diocese would have to give approval for any major changes. They have made space in the Church Schoolrooms for an office. It would be helpful for the PCC to know if any plans/ideas/suggestions are forthcoming following the PC Open meeting held on 10th September 2009. Notification of the PCC's application for a faculty for alterations in The Lady Chapel was displayed at both St Goran Church and St Just Church, until 25th January, as required by the Diocese, and approved on 25th February. No suggestions or ideas were received during this period. The PCC have received many appreciative comments since the changes have been put in place. Also notification of the Annual PCC meeting on 23rd March 2010 was attached to both church notice boards, one month in advance, as required by the Diocese, and also notified in the Parish Magazine. Noted The Clerk also reported that a response from Mrs Sturgeon, PCC member, had been received. She suggests that the matter of the Church and the sale of the Church Schoolrooms should be dealt with separately to avoid any confusion. She also adds as above that all notifications for the faculty request for the changes in The Lady Chapel were displayed as they should have been. Service times are always displayed in the Parish Magazine and on noticeboards and both churches are open daily making it possible for people to pop in to see what is happening. She then suggests, the future of the Church Schoolrooms is a separate issue and remains an extremely contentious one, which is being dealt with by a Church sub-committee. The Church wardens and the vicar make the ultimate decision, within boundaries set by regulating bodies such as the Charities Commission. The PC questioned how the sale of The Church Schoolrooms and the alterations to the Church could be treated separately, as without the proceeds of the sale of The Church Schoolrooms, it would be difficult for the alterations to The Church to go ahead. After further discussions it was concluded that, Mrs Sturgeons was expressing a personal opinion. The Clerk reported that a response had been received from Mrs Lake of The Charity Commission. She informed the PC that The Charity Commission has been in discussions with the Churchwardens over the future of the Church Schoolrooms, and therefore they ask that any concerns should be directed to them. Noted The Clerk reported that a response had been received from The Bishop of Truro who thanked the PC for the letter, and is sorry to hear of the anxieties expressed by local people over this matter. Noted 6.4 Any further details received prior to meeting Mr Church informed the PC, that as requested by the PC, he had made further enquiries with regard to the planning application in respect of Seaview International. He reported that Seaview International are seeking to rationalise various multiple planning applications, such that common conditions and restraints applying already to the main part of the site, would apply to all previous approvals being amended. Noted Mr Lobb informed the PC that a meeting with the Environment Agency had taken place at the culvert on Gorran Haven Beach. He reported that although the Environment Agency are not liable for the culvert, they have agreed to go ahead with the repairs that are urgently required. It was stated that the liability rests with the landowner; ownership which has proved to be difficult to resolve. Noted The Clerk informed the PC that a quote had been received from May Gurney for the resurfacing of Rattle Street. The PC agreed that other quotes should be obtained as the quote seemed to be very high. Agreed 7 COMMITTEE REPORTS. 7.1 Footpaths. It was reported that on footpath No.19, the sign was still missing and on footpath No.16 at the Treveor end a post was missing. The Clerk is to ask The Countryside ranger to put them back in place. Agreed 7.2 Beach. It was reported that doorway in the quay will be closed for a few days next week. It was agreed that Mr Ayres will purchase 2 padlocks for the bollards on the slipway at Gorran Haven beach. Keys will be kept by The Mermaid, The Fishermen's Society, Mr Ayres and The Clerk. Agreed Mr Grose reported that a letter had been received from a holiday maker that has been visiting Gorran Haven beach for the past 40 years. They have informed the PC, that while they were on the beach recently, a dog owner allowed their dog to foul in front of them. They asked the dog owner if they were going to clean it up, and consequently received verbal abuse from this person. The PC responded by informing the meeting that there are notices to dog owners, displayed on the beach. The matter of the lack of a dog warden was discussed and whether an Act to prevent this problem could be passed on Gorran Haven Beach. CC Mutton was asked to enquire about this matter. The Clerk is also to write to the holidaymaker, to apologise on behalf of the PC. Agreed 7.3 General Purposes. Nothing to report 8 CORRESPONDENCE Cornwall Council – Invitation to The Local Council Planning Forum. Noted Cornwall Council – Details received of the Major developments meeting. Noted Cornwall Council – Details received of a new computerised planning register that has been purchased, the system will be rolled out from April to August this year. Noted Cornwall Council – Details received of all planning training events available to local councils for the next year. Noted Cornwall Council – List of improvements to the planning protocol has been received. If required by the local Council, the case officer will give views on application prior to local council meetings. If the local Council has issues and cannot agree to resolve them with the case officer the application will not automatically be taken to the planning committee. Noted Northwood Films Ltd – Details received from Northwood Films Ltd who are planning to film scenes in Gorran Haven, for their feature film “Helping Henry”. They envisage shooting for 3 weeks, approximately from the 7th June. There are several scripted scenes that would be shot in and around Gorran Haven including the beach. Noted CALC – An Invitation received, to nominate a member to stand for election to fill vacancies on the CALC Executive. Noted Cornwall Council – Details received of the very first live web cast of their Council meeting via the internet. Noted Newsletters – The County Bulletin, Town & Parish Council
St Goran Playing field Trust – They have made a request for a dog waste bin to be sited outside the Playing Field, ideally at the footpath entrance, as general purpose bins are being used for this purpose at present. The clerk is to make a request to Serco for dog waste bins, for the playing fields and the beach. Agreed Larcombe's Memorials – Request received to place a Celtic grey Headstone memorial and plain base at Goran Cemetery. Agreed The Friends of the Triangle –Have pointed out that since the grass has been cut at the triangle, the edges have been left uncut and some places have been left untidy. Noted 9. PLANNING MATTERS. 10/00331: Mr J Donald, Seaview International Caravan Park, Boswinger. Lifting of condition 2 of 04/00296 for the removal of condition 1 of 67/29853 for the stationing of 55 caravans regarding occupancy. Full Planning (Lifting/Alternative Condition). No Objections 10/00408: Mr Neil Parkhouse, Treveor Farm, Gorran. Conversion of garage to farm suite. Full Planning. No Objections 10/00466: Mr & Mrs C & A Wiseman, Finistere, Willsmoor, Gorran Haven. Garage conversion to bedroom and internal rearrangement of existing detached dormer bungalow. Full Planning No Objections 10/00524: Miss C White, 1 Rose Cottages, Cliff Road, Gorran Haven. Replacement front extension and proposed garden shed. Full Planning. No Objections 10. BILLS FOR PAYMENT PAYMENTS RECEIPTS Cornwall Council Cemetery Rates £98.65 Cornwall Council Precept £7317.00 CALC Annual Subscription £317.73 Mrs S Pike Tourist brochure £30.00 St Austell printing Brochures £637.00 Dr Whetter Tourist brochure £30.00 Aon Ltd Liability Insurance £464.60 Agrioffe Tourist brochure £30.00 G Widdows Internal Audit £144.00 DP Beadle Tourist brochure £30.00 Mrs LCV Pothecary Clerks Salary £361.57 Ismeer Tourist brochure £30.00 Mrs LCV Pothecary Clerks Expenses £57.23 Mrs Thomas Tourist brochure £30.00 Mrs LCV Pothecary Clerks Purchases £30.64 World Team Tourist brochure £30.00 ME Crook Grass cutting £172.00 Mrs Calcraft Tourist brochure £30.00 Grant Reid Tourist brochure £30.00 Williams Est Tourist brochure £30.00 Heligan Tourist brochure £30.00 Treveor Farm Tourist brochure £30.00 Lobbs Farm Tourist brochure £30.00
TOTAL £2283.42 TOTAL £7707.00 All the Bills for March have been paid. Agreed to pay the bills for April.
11. ACCOUNTS: YE 31ST MARCH 2010 The Clerk reported the accounts to the PC, that had been audited by Mr G Widdows. The Annual Return form was then completed and signed by the Clerk and Chairman on behalf of the P.C. 12.BOLLARDS Mr Ayres offered to check that the sockets clear of debris, in preparation for the bollards to be placed on the slipway, at the beginning of the summer season. Agreed 13. LOCAL MAINTENANCE PARTNERSHIP GRANT 2010 The Clerk presented the LMP grant for 2010 to the PC. The grant was agreed and signed by the Chairman on behalf of the PC. 14. NOTICEBOARD The Clerk reported that the insurance payment had been received, to replace the noticeboard, damaged by fire, on the Church Schoolrooms. The Clerk is to request Mr Crook to carry out these works. Agreed 15. PARISH PROBLEMS Mr Church reported that Cornwall Council had now decided that moving the Bodrugan sign would conflict with Department of Transports best practice and proposed that the PC should concentrate with Ms Teresa Frost (AHM) on alternative possible actions to prevent the dangers arising at this road bend. Following recent discussions with CC Mutton, there is a possibility that CC Mutton can obtain part funding to be matched by the PC for these work. He then discuss the refurbishment/replacement of the finger signs within the parish, where dilapidated and need of attention, as a preferable alternative to continued repairs to the existing inadequate wooden signs. After further discussion within the meeting, it was proposed that Mr Church and Ms Teresa Frost (AHM) would investigate solutions and quotes for the finger signs at Highclere, the top of Bell Hill, and Boswinger for implementation as it becomes necessary. Mr Church would report to a future meeting. Agreed It was reported, that a member of the public had damaged their bike, as a result of ridding into the patched pot hole near the Milfords sign. The Clerk is to request Highways to record this as a priority for repair. Agreed It was reported that the cutting of the Green and the Cemetery were not to the usual standard. The Clerk is to write to Mr Crook with regard to the Green, The Triangle and the Cemetery. Agreed It was reported that the seat situated by the steps, outside the Church Schoolrooms, is overgrown. The Clerk to report to highways. Agreed The new seat at Bell Hill is to be put in place tomorrow. The question was raised, as to whether the Parish main roads can be swept. It was reported that they had been recently swept creating a much needed improvement to the appearance to the village. The Clerk is to write to CC enquiring if the parish can have the roads swept on a more regular basis. Agreed It was reported that the road, from the turning at the junction towards Bodrugan Hill to Trewollock lane is decaying. The meeting was then informed that AHM of Highways is aware of this matter. It was reported that the manhole outside the Church Schoolrooms has a large gap along one edge. The Clerk is to report this matter to the PCC. Agreed It was reported that the compost bin in the cemetery is full. It was discussed that other waste apart from the compostable Cemetery waste is being dumped in the compost bin. This matter is to be put on June's agenda. Agreed It was reported that the grass cutting on Bell Hill has not been up to it's usual standard and grass cuttings have been left all over the pavement. The Clerk is to write to Mr Williams concerning this matter. Agreed
The meeting closed at 9.20pm
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