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St Goran Parish Minutes for August 2009 |
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MINUTES OF A MEETING of the St Goran Parish Council held on 6th August 2009 in the St Goran Church Schoolrooms at 7.30p.m. with Mr P Grose in the Chair. Present were Messrs Ayres, Bullen, Church, Husband, Lobb, Trevarton, Mrs Crouch, Mrs Dean (Gouldsmith), Mrs Stokes and 19 members of the public. 1. PUBLIC SESSION The discussion commenced with a question asking for information regarding the proposals for the Church Schoolrooms. Mr Grose reported that it had been brought to his attention at a recent meeting of his status, as Chairman to the P.C., as a Lessee for the Schoolrooms. Presently the Schoolrooms provide an income of approximately £150/£200 per annum which is far less than the annual expenditure. He stated that the management committee that had been in place was no longer in existence. He went on to say that in order for the P.C. to consider any representation for the Parish, the opinions regarding the proposals from residents are needed. If there is general concern amongst the residents of the parish, then the P.C. can consider what they should do to best address those concerns. It is understood that the Schoolrooms were left for the good of the Parish at the discretion of the vicar however, it is understood that the original deeds have been lost. There was objection voiced from a number of residents regarding the proposed sale. Questions were asked as to the spirit of the original bequest and if the sale were to go ahead, where the proceeds should be used as it was generally felt that this decision should fall to residents of the parish. The legal position needs to be clarified to determine the extent of the authority held by the residents and P.C. in light of public concern as to the future for the rooms. There was also some discussion supporting the fact that the rooms should not be sold. It was generally felt that the residents of the parish should make any decision for the future of the building and it was perhaps too early to determine exactly what that would be as many questions remain unanswered. Further clarification and information is required for residents to make an informed opinion. The possibility was raised as to whether legal advice regarding the P.C's position could be sought from C.A.L.C or C.R.C.C and following receipt of this advice whether an open meeting could be called. Mr Grose stated that this would be discussed fully during the public session but urged residents to consider their positions and to assist in any way they can. If the building were to continue in the future, the need for funding was discussed. It was noted that as it is a community hall issue, there may be funding which could be sourced. The longer term financial implications and community benefits would also need to be considered. The acquisition of a previous grant that was offered to the Cubs/Beavers was discussed. This had been obtained and then withdrawn following information that the schoolrooms were to be sold. This resulted in the loss of the grant and also the Cubs and Beavers moving to St Ewe Village Hall which incurred further loss of revenue. A question was raised as to whether the P.C. would raise the concerns of residents to the Diocesan Advisory Committee (D.A.C). Mr Grose stated that this would be discussed during the formal session.
Mr Grose thanked the members of the public present and the P.C. then went into formal session. 2. APOLOGIES C.C. Mrs D Mutton. 3(a). GIFT DECLARATIONS None 3(b). DECLARATIONS OF INTEREST Mrs Dean declared an interest in matters relating to Gorran Rainbows. 4. MINUTES OF THE MEETING OF THE 2nd July 2009 The minutes were agreed with the amendment to item 5.3 – Speed Sign Boswinger to Gorran. This should have read Speed Sign, Portmellon to Gorran. 5. MATTERS ARISING FROM THE MINUTES 5.1 Directional signpost at Boswinger. The arm to Caerhays has been replaced however the arm to Gorran has also proven to be rotten. The quote for its repair is £33.00, under the Minor Maintenance Contract. It was resolved to request Mr Crook completes this work. Agreed. 5.2 Public Benches. Quote received from Mr Crook regarding the cleaning and repair of the public benches within the Parish. A separate quote had been obtained for each bench. It was resolved to accept the quotes for: Bottom of Church Steps - £45.00; Gorran Green – first bench - £45.00, second bench - £65.00; Bell Hill - £36.00; Chute Lane - £46.00; Opposite Old Post Office, Gorran Haven – two benches at £46.00 each. Total amount of work to be completed, £329.00. Agreed. 5.3 Gorran Haven Harbour and Fishermen's Society – Quay Fund. The clerk reported that she had visited C.C. County Records but had been unsuccessful in finding clarification on the Quay Fund. It was agreed that further investigation was required. Mrs Dean will research further relevant dates. 5.4 St Goran Church and Schoolrooms. The clerk reported on a number of correspondences received regarding the proposals for St Goran Church and Schoolrooms. These were received following the distribution, by a resident, of a leaflet outlining the proposals to most households within the Parish. This resulted in the P.C. receiving eight letters of objection and two letters in favour of the proposals, in addition to the original letters received from Mrs Tonkin outlining her concerns. The clerk gave an overview to the P.C. on the contents of each letter. It was agreed that following the body of concern that was represented by these letters and the numbers of public present at this meeting, for the P.C. write to the P.C.C. to establish the legal process and proof of the legal power of attorney used to sell the schoolrooms. Following on from this it was agreed for the P.C. to seek advice from C.A.L.C/C.R.C.C. to establish, with an open mind, the true position to ensure that the best representation is provided to the residents of the parish. It was further agreed to write to the (D.A.C) to ensure that they are fully aware of the public's concern. The need for a open public meeting to be held on 10 September '09 was discussed. It was agreed to organise this. This will be publicised by notices on parish noticeboards and also via the local media – The St Austell Voice, Cornish Guardian and Radio Cornwall. Notices also to be placed, with permission, in Gorran Stores and Cakebreads. Agreed. 5.5 Highways matters. The clerk had contacted the Area Highways manager with regard to all of the points raised at last months meeting. These points have been noted and further confirmation will follow as to what is to be done. Noted. 5.6 Travel Awareness Scheme. Mr Lobb and Mrs Dean had attended a meeting regarding the proposed footpath from Gorran Haven to the School. As the funding source for this proposal had altered the need for a County Highways standard footpath has been removed which dramatically reduces its expected costs. As a result C.C. appear positive of its success. Noted. C.C. Transport Report. C.C. had some time ago asked the P.C. to provide a report regarding transport within the parish. Mr Church informed the P.C. that he had submitted a report indicating that at present the services were inadequate to meet the needs of residents. As a result, there has been a review which will see an increase in the services provided. He did note however, that it would be the case that this service could be lost with lack of use and so encourages residents to make full use of the service.
6. COMMITTEE REPORTS. 6.1 Footpaths. The recent clearing of the overgrowth on the Slips has been completed and thanks was offered to Mr Husband for completing this. Disappointment was expressed that the footpath above the beach had not been cleared prior to the Gala Day. This work has now been completed. 6.2 Beach. There had been an issue on the first day that the beach bollards were in force. This was resolved and to date, no further issues have been reported. 6.3 General Purposes. Nothing to report.
7. CORRESPONDENCE 7.1 Grant Awards – thanks received. Letters of thanks received in appreciation of grants awarded by the P.C. from Gorran Haven Institute, St Goran Playing Fields Trust, St Goran Rowing Club and Gorran Rainbows. A verbal thank you also received from Gorran & Mevagissey Cubs and Beavers. 7.2 Rural Services Network. Course details for Public Sector workers. Noted. 7.3 Defra. Email regarding bathing waters received. Noted. 7.4 Truro Cathedral – Climate Change Conference. Details received. Request for the P.C. to sign the Cornish Declaration, details for which were explained. Agreed. 7.5 C.C. Meeting dates received for the Sub Area Planning Committees. Noted. 7.6 C.C.T.P. Details received for planning training for the new criteria surrounding the planning sector. Noted. 7.7 C.C. Details of the Community Fun Day in St Austell on 22 August 2009. Noted. 7.9 Appearance of Gorran Haven. Letter received stating that the village should not be allowed to become scruffy due to the numbers who rely on it for their livelihoods. Points of concern were: the builders yard on Cooks Level; the hedges along Rice Lane; the overgrown area opposite the Boat House and the corrugated iron roofed garages at the bottom of Lamledra Hill. It was agreed to write to the relevant owners of the builders yard and garages and to contact C.C. Highways regarding the overgrown hedges. Agreed. 7.10 C.R.C.C. Details received giving a schedule of events for the AONB Consultation. There is a questionnaire available on their website or from St Austell One Stop Shop. The event will be held at Lobbs Shop on 8 August. Noted. 7.11 C.R.C.C. Details received of a petition for the Heart of the Village Campaign. Noted. 7.12 N.A.L.C. Details received regarding the Local Council Awards. Noted. 7.13 Clean Cornwall Summit. Invitation received. Noted. 7.14 Newsletters. Received from Citizens Advice Bureau, Rural Services Community and C.C. Town and Parish. Noted. 7.15 Playing Fields, Gorran Haven. Letter received regarding the condition of the football pitch asking the P.C. to intercede specifically with regard to the work required to the septic tank. The request was made for the P.C to work with the Playing Fields Trust and C.C. to secure funding for its repair/replacement. Also the field has not been cut recently and so private arrangements had been organised for its cutting. Copy of a letter forwarded to C.C. Environmental Health Department also enclosed. It was agreed to contact the Chairman of the Playing Fields Trust to determine what is happening. Agreed.
8. PLANNING MATTERS. 09/00838: Mr S Colman. Form vehicular access onto classified road at Canton, Gorran Haven. Full Planning. No objections. 09/00752: Mr K and Dr E Brown. Erection of a two storey rear extension also to clad the exterior of the whole in Larch Wood vertically with a shadow line between boards at Porthenals, Perhaver Park, Gorran Haven. Full Planning. No objections. There were three abstentions from this motion. 09/00970: Mr R Holmes. Demolition of single storey extension and erection of two storey extension. Full Planning. No objections.
9. BILLS FOR PAYMENT RECEIPTS
Mrs Brewster Clerk’s salary 356.63 Ocean Sports 30.00 Mrs Brewster Clerk’s Expenses 56.45 Mr R Storey 350.00 Mrs Brewster Clerk’s Purchases102.23 Mr R Storey 4.00 Mrs Gouldsmith Flower Display 20.00 Mr Husband Footpaths 612.00 Audit Commission Audit 155.25 Broxap Refuse Bins 431.08 PH Tregunna Maintenance 15.00 Mr Crook Grasscutting 154.00 Mr Crook Triangle 140.00 Mr Crook Sign Post 46.00
TOTAL £2088.64 TOTAL £384.00
All the bills for July have been paid. Agreed to pay the bills for August and to transfer £2000.00 from the deposit account to the current account to cover next months bills. The cheque for issue to Mrs Gouldsmith last month was accidently signed by Mrs Gouldsmith and so had to be cancelled. This has been replaced in this months cheques and the accounts books amended as necessary.
The clerk presented a Risk Assessment to the Parish Council to cover the business of the Parish Council for the coming year. To enable the Parish Council to consider this document it was agreed to put this matter over to next month, as it was not possible for all Parish Councillor's to access this document prior to the meeting due to the format it had been saved in. The Financial Regulations were also reviewed and it was agreed that these should be adopted. 10. PARISH PROBLEMS The P.C. had been approached as to whether a public bench could be sited at the Junction of Bell Hill with Wansford Meadows. The bench would be donated by a resident of the Parish. It was agreed to request permission from C.C. Highways. The new refuse bins for the beach have been received and installed.
The meeting closed at 10.05pm. |