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ST. GORAN PARISH COUNCIL MINUTES MAY 2009
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MINUTES OF A MEETING of the St Goran Parish Council held on 7th May 2009 in the St Goran Church Schoolrooms at 7.30p.m. with Mr P Grose in the Chair. Present were Messrs Ayres, Bullen, Church, Husband, Lobb, Mrs Gouldsmith, Mrs Stokes and four members of the public. ELECTION OF CHAIRMAN The clerk invited nominations for Chairman. Mr Church nominated Mr Grose. This was seconded by Mrs Gouldsmith and unanimously agreed. Mr Grose accepted and took the Chair.. ELECTION OF VICE CHAIRMAN Mr Husband nominated Mr Church which was seconded by Mr Bullen. Mr Ayres nominated Mrs Gouldsmith which was seconded by Mrs Stokes. There were three votes in favour of Mr Church and two votes in favour of Mrs Gouldsmith. It was therefore resolved in favour of Mr Church.
ELECTION OF PARISH TRANSPORT REPRESENTATIVE AND COMMITTEES It was resolved to keep as last year. All agreed.
PUBLIC SESSION Representatives of the Friends of the Triangle asked when the shrubs on the Triangle would be removed. The clerk had been in touch with Mr Crook who will start this work during the next week. The group had received a letter requesting that the Triangle not be planted. Mr Grose stated that the P.C. had also received this letter and it would be discussed during the formal session. It was also clarified that the Group is independent of Gorran Haven Institute. Since last months P.C. meeting the group have placed notices on the noticeboards and also completed a door to door leaflet drop asking for help and donations. They stated that they had received a lot of positive support. Presently a number of donations and offers of help have been received. The group would are keen to start work as soon as the bushes are removed. Mr Grose stated that this would be discussed during the formal session in light of the additional correspondence received. A concern was also expressed regarding a piece in the Parish Magazine regarding donations for chairs in St Goran Church. It was stated that these chairs would be replacing the pews. Mr Grose stated that the matter would be discussed in full during the formal session. Mr Grose thanked the members of the public present and the P.C. then went into formal session. APOLOGIES Mr Trevarton (meeting), Mrs Crouch (work commitments). DECLARATIONS OF INTEREST Mr Church declared an interest in any matters regarding Gorran and District Community Bus. GIFT DECLARATIONS None. MINUTES OF THE MEETING OF THE 2nd APRIL 2009 AND THE EXTRA-ORDINARY MEETING OF 23rd APRIL 2009 A question was raised as to the detail of information provided in the minutes regarding a matter of correspondence relating to Gorran Bus. The matter was discussed in full during April's meeting and the details were subsequently confirmed. It was then agreed to accept and adopt the minutes of 2nd April 2009. It was also agreed to accept the minutes of the extra-ordinary meeting of 23rd April 2009.
MATTERS ARISING FROM THE MINUTES Caravan, Gorran Haven. This matter has been addressed by the owners of the carpark. The caravan had been occupied for three nights while the person involved was between homes. Cemetery. C.C.C. has stated that it previously cleared the debris in the old cemetery as a good will gesture and due to its very high cost is unable to do so again. A representative from the Council has however visited the site and has sent a report to Landscape SW and SERCO. Mr Grose thanked Mr Lobb for emptying the rubbish from the composter in the new cemetery. A considerable amount of household rubbish was found in the composter. It was agreed that the composter must only be used for flowers and plants from the cemetery. The sign reminding users of this has disappeared. It was agreed to purchase a new sign to deter those from using the bin inappropriately. As this has been an ongoing problem the idea of using wireless cctv within the cemetery was discussed. It was not proposed that this is a measure which is appropriate for consideration at present; just that it can be purchased at a low cost and may be something to be considered in the future. Refuse in Gorran Haven. Following the problems in Gorran Haven during the Easter holiday, Serco have now agreed to increase their refuse collection to twice a week until the end of the season. This will be collected on Mondays and Thursdays. Culvert, Gorran Haven. C.C.C. have apologised for the delay in making the necessary repairs. The clerk has been in touch several times and has stressed the safety implications involved. The work should commence soon. It was agreed for the clerk to make contact again to stress the importance. Milfords Sign Post. A quote for the repair, shot blasting and repainting of this sign has been received at £600 to £800. There was some discussion as to alternatives to this including just rubbing down and repainting. It was agreed that this would not be sufficient and would need to be completed at regular intervals and so in the long term, it would be more cost effective to do the job properly now. It was resolved to accept this quote. There was one vote against this motion. Planning Enforcement. Letter received regarding the tree which has been cut down at Willowmead, Gorran Haven. An investigation will commence shortly. The Triangle. The work to clear the Triangle is scheduled to commence next week.
COMMITTEE REPORTS. Footpaths. The Local Maintenance Partnership grant was discussed. As the grant offered this year is significantly lower than last year it was agreed for Mr Husband, Mr Lobb and Mrs Brewster to organise a review of the parish cutting schedule to maximise the grant payment. It was also agreed that they should establish whether the grant can be increased by negotiating the cutting schedule as written by C.C.C. Beach. Nothing to report. General Purposes. Letter received requesting that the Triangle be grassed over instead of being re-planted to ensure visibility for vehicles and concerns regarding future maintenance. This was fully discussed however, it was unanimously agreed to continue with the arrangements with the 'Friends of the Triangle' for low level planting. This would be given a trial period of 12 months after which the area could be re-seeded if necessary. Clerk to contact the Friends of the Triangle to inform them to go ahead taking regard to the safety implications as the work will be completed next to the highway. Agreed. The area behind the flower pots in Gorran Haven is in need of clearing/weeding. Mrs Gouldsmith will co-ordinate this. Agreed. CORRESPONDENCE Cornwall Hospice Care. Details received regarding 'Make a Will Week'. Information Commissioners Office. Details received regarding the Freedom of Information Act. Gorran Rainbows. Letter received requesting that the Rainbows be permitted to plant spring flowering bulbs within the Parish to celebrate their centenary. It was agreed that they may plant them behind the flower tubs in Canton, on the edge of Gorran Green and on Bell Hill next to the Gorran Haven sign. It was also agreed to put them in touch with the 'Friends of the Triangle'. Mrs Gouldsmith declared an interest in this matter. C.C.C. Notice of Council Tax amounts received. It was resolved to write to C.C.C. requesting clarification as it has been noted that the amount shown in relation to St Goran Parish Council had increased from last year. The P.C. did not increase the Precept this year and so are keen to obtain clarification as to where this additional money has gone and why it was collected. Notice also to be placed in the Parish Magazine. C.C.C. Letter received giving details of the new head of Legal and Democratic Services and Monitoring Officer. A request has also been received from the new Community Network Manager to attend a P.C. meeting. It was agreed to extend an invitation to him. C.C.C. Information booklets received giving details for those interested in becoming a councillor and wishing to stand for election on 4th June 09. Area of Outstanding Natural Beauty Conference. Details received. Cornwall Rural Community Council. Newsletter received. Equality and Human Rights Commission. Details received giving information of public sector responsibilities. The Gruda. Mr Hart of Lamledra had contacted the P.C. regarding the possibility of placing cattlegrids at either end of the Gruda following a number of occasions over the years of cattle escaping. Mr Hart has contacted C.C.C for assistance. Mr Hart requested whether the P.C. would consider supporting, in principle, the need for these cattlegrids to assist in his case with C.C.C. It was agreed that the P.C. would offer their support in principle as long as suitable pedestrian access to the Gruda is also provided. Friends of the Triangle. Grant request received. It was agreed to consider this during next months meeting. Transition Gorran Group. The group are interested in proposing suggestions for the Parish Plan. A request was made to attend a P.C. meeting. It was agreed that this could be presented during the Public Session. Digital UK. Details received regarding the Digital Switch-over. C.C.C. Details regarding the European and Local Government elections received. C.C.C. Information received from the Head of Service for Planning and Regeneration giving an overview of the Planning Department of C.C.C. since 1st April 09. C.C.C. Agendas, minutes and reports from C.C.C. are now available to view on the website. P.C.C. Information received regarding a flower and craft festival to be held next year. The P.C. are able to sponsor a floral display and also to display craft work. It was agreed to carry this matter forward to next months meeting. Fishermen's Society. Permission to use the beach for the Gala Day on 2nd August 09. Agreed. St Goran Church. Letter of concern received regarding the recent notice in the Parish Magazine requesting donations for the purchase of chairs for the Lady Chapel at St Goran Church. The concern is that the chairs are to replace the pews which is not highlighted in the notice. It was agreed to write to Rev. Canon Robson, the P.C.C. and also the Diocese requesting that the pews not be replaced. There was one abstention to this motion. PLANNING 09/00447: Miss A Trevenna. Proposed first floor rear extension to form bedroom/bathroom at Cosy Corner, Trewollock, Gorran. Full Planning. No objections. 09/00489: Mr T Allen. Erection of two storey extension to dwelling at 49 Perhaver Park, Gorran Haven. Full Planning. No objections. There were three abstentions from this motion. BILLS FOR PAYMENT RECEIPTS
Mrs Brewster Clerk’s salary 356.63 Mr/Mrs Kendall Cemetery 250.00 Mrs Brewster Clerk’s Expenses 56.45 C.C.C. D.C.Grant 734.00 Mrs Brewster Clerk’s Purchases 29.45 C.C.C. Precept 6500.00 Vercoe Bros Noticeboards/Seats 221.00 Mr J Whatty Website 65.60 G Widdows Internal Audit 144.00 Mrs J Gray Safety Gloves/Beach 17.00 CALC Subscription 296.46 St Austell Print Tourist Brochures 627.00 Allianz Insurance 432.91 Mr ME Crook Grasscutting 162.00 Mr ME Crook Bench Clearance 9.00 TOTAL £2417.50 TOTAL £7484.00
All the bills for April have been paid. Agreed to pay the bills for May and to transfer £4,500.00 from the current account to the deposit account.
ACCOUNTS: YEAR ENDING 31 MARCH 2009 The clerk presented the accounts which had been audited by Mr G Widdows. The clerk explained that corrections had been made to the Annual Return form due to being incorrectly completed by the auditor. An explanation for these corrections was given to the P.C. and the amended figures were unanimously accepted and agreed by the P.C. The Annual Return form was then completed and signed by the Clerk and Chairman on behalf of the P.C. A detailed explanation of the corrections, as required by the Audit Commission was also signed by the clerk and Chairman. A matter of consideration as raised by Mr Widdows was the matter of an uncashed cheque which was issued to the Parent and Toddler Group during the grant provisions in 2007. This cheque is now void as it is out of date. It was agreed to contact the group to determine whether they would like the cheque re-issued. If not, it was agreed that the clerk will adjust the Parish Council accounts accordingly to show that the cheque was unpresented. As the internal audit has altered in recent years it was unanimously resolved for the clerk to produce an Internal Audit pro-forma to be used for next year. This report will be completed and presented to the P.C. for consideration before the next audit is due. It was also resolved to request tenders for next years internal audit. LOCAL MAINTENANCE PARTNERSHIP This matter was fully discussed during Committee Reports: Footpaths. PARISH PROBLEMS Complaints have been received regarding children skateboarding on the roads in Gorran and Gorran Haven. The P.C. discussed the matter and agreed that the main concern is one of the safety of the children. During a recent meeting of the Fishermen's Society the question was raised regarding an amount of money that had been put in trust to the P.C. until required by the Society at a later date. It was agreed to ask the Society to find the date that this occurred in their records to enable the clerk to locate the relevant P.C. minutes at County Archives. A complaint had been received regarding the height of the new sign on Bell Hill. Care is needed whilst walking around Dodman Point due to the number of adders at the moment. Some of the drains in Gorran Haven are full at the moment. The roads in Gorran Haven are quieter currently and so the question was raised as to whether they can be swept. Clerk to contact Serco. The verge at the Crossroads by the school is very overgrown and dangerous. Clerk to contact Highways. It was resolved to request that C.C.C. look into whether a dog litter bin can be put on the beach. Letter of thanks to be sent to Mr P Tregunna for his work in cutting back the hedges on Bell Hill. Agreed. The notice boards on the Limekiln are in a poor state of repair. It was agreed that it is the responsibility of the individual bodies to ensure that they are well kept. It was agreed for the clerk to arrange collection of the old Parish notice board which has now been replaced on the Lime Kiln. It was resolved to request it be repaired by Mr Crook and then stored for future use when other boards are to be repaired.
The meeting closed at 9.35pm.
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